Within Semana, you have the possibility to organize your collaborators in communities. These communities can for example reflect the structure of your company such as the different divisions (HR, Marketing, etc.). This article will help you to organize your communities in order to get the most out of the tool.
1. The creation of communities.
In order to create a community in Semana, go to the "Settings" page, then to the "Community" tab and click on "Add". Then you have to enter :
- The name of the community.
- The community abbreviation (made of 2 letters).
- The color of the community.
Once the community is created, you can add collaborators to it. To do so, you just have to go to the "Collaborator" tab, then select the different collaborators and assign them to a community.
Any collaborator who is in a community will be displayed with a small square next to him/her with the abbreviation and color of his/her community.
2. Desk Allocation.
Another use of communities is the assignment of desks. By going to your floor plans in "Settings", you have the ability to assign desks to communities, sub-communities and also collaborators directly. Once a desk has been assigned to a community, it can only be reserved by members of that community.
An office assigned to a community will take on the color of the community.
Another possibility about communities is the existence of parent communities.
Indeed, you have the possibility to create a sub-community that depends on an already existing community. This sub-community will have the same color as its parent and will have access to the same offices.
This capillarity in the management of communities allows you to assign presence policies or to add favorites at the level of sub-communities.