Within Semana, you can organize your employees into communities. These can, for example, reflect the structure of your company, such as the different divisions (HR, Marketing, etc.). Once a community has been created, you can assign resources and policies to it.
1. Creating communities.
To create a community in Semana, go to Admin > Communities and click on Add. You will then need to enter :
- The community name.
- Community abbreviation (2 letters).
- Community color.
Once a community has been created, you can add collaborators to it. To do this, simply go to Collaborator, then select the various collaborators and assign them to a community.
Any collaborator in a community will be displayed with a small square beside him/her, showing the abbreviation and color of the community.
You can also create communities directly from a CSV import. Communities created by import are colored black.
2. Resource allocation.
The main use of communities is resource allocation. By going to your floor plans in Floors, you can assign resources (offices and zones) to communities, sub-communities or collaborators directly, via simple or recurring rules. Once an office has been assigned to a community, it can only be reserved by members of that community, unless a last-minute reservation has been made.
A dot of the same color as the community will then be displayed next to the resource in the plan editor.
You can create a sub-community attached to an existing community. This sub-community will have the same color as its parent and will have access to the same offices.
This capillarity in community management allows you to assign policies or assignments at sub-community level directly. A resource assigned to a community is also available to its sub-communities, but not vice versa.