In addition to being able to make office reservations, you also have the ability to make reservations in your meeting rooms directly from Semana.
- Installation of meeting rooms.
- Usage in Semana.
Installation of meeting rooms.
Set up with Google.
To set up meeting rooms in sync with Google Calendar, you need to configure your Google Service Account following this procedure:
Set up with Microsoft.
To set up meeting rooms in sync with Outlook, you need to configure your Microsoft Service Account following this procedure:
Installation in Semana
Once your provider is configured, you need to go to Settings, then Floor, and select the floor on which you want to set up the meeting rooms.
Once you are in the plan edition menu, you will see a fourth icon in the left column representing three people.
By clicking on it, you will be able to place a meeting room space of the size you want on your plan. Once placed, this space will tell you that the meeting room must be linked to a resource in your Google or Microsoft space.
To make this association, you must go to the window that will have opened on the right of your screen when you have positioned the meeting room on the map. You will have access to a drop-down menu named Meeting Room allowing you to choose which resource you want to associate your space with. Once the association is made, you just have to save it to make the meeting room reservations available in Semana.
Just like desks and zones, it is possible to delete a meeting room by selecting the trash can icon.
Usage in Semana.
Once the meeting room has been configured, simply go to Plan to make a reservation. Meeting rooms are symbolized by yellow rectangles on which you can read the room name, capacity and real-time availability.
By clicking on the meeting room, you can choose a slot from those available in the reservation window on the right of your screen.
In this window, you can give your meeting a title and a description.
It is also from this window that you can add collaborators to the meeting.
To add collaborators, you can enter their names, but you can also use filters via Advanced Search. You can then filter guests by community, group, role or reserved status.
In addition to the collaborators present in your Semana space, you can invite external collaborators by entering their email address directly.
Finally, you also have the option of refining the time slot previously selected.
By clicking on Send invitation, an event will be created in the Outlook or Google Calendar of the collaborators concerned.
In addition, any employees invited to your meeting will receive an invitation by email.
To delete a room reservation, simply delete the event directly from your calendar.
Meeting rooms can also be booked directly from the Semana home page.
Using the New Calendar Event button on your home page, you can first set up your event, then choose the meeting room best suited to your needs.