Floors & Floor Editor

Located in your settings, the plan editor allows you to manage your booking spaces. To access it, simply click on the map icon in the Floor tab. You will then have access to the two booking spaces: desks and zones.

• 1. Managing floors
  • A. Creating buildings and floors
  • B. Assignments on main desks
• 2. Positioning spaces
• 3. Managing desks
  • A. Desk Profile
  • B. Space Assignments
  • C. Desk Characteristics
• 4. Managing zones
• 5. Meeting rooms
• 6. Polygons

1. Managing floors

A. Creating buildings and floors

The management of your different sites can be done from the Admin menu. By going to Floor, you can add buildings and floors.

A building can be created by clicking on "Create a building" and corresponds to a site that can contain multiple floors. In addition to being able to provide the name of your building, you can indicate the address of the building.

Once your building is created, you can add your different floors by clicking on "Add a floor". Each floor has a capacity and a gauge.

• Capacity: number of available spaces on your floor.
• Gauge: maximum number of reservations possible on a floor.

B. Assignments on main desks

Still in the Floors menu, you have the option to attach collaborators to a building or floor. Thus, all the office reservations (manual or automatic) of a collaborator will be made on their main desk. However, the collaborator can always book at a different site via the Plan.

If you have activated the option Allow editing of main desks (building/floor) by collaborators, your collaborators can assign themselves to sites via Preferences > My Main Desks.

2. Positioning spaces

To edit a plan in Semana, select "Modify the Plan".

Once in the editor, on the left of your screen is a tool column composed of several icons.

These different icons correspond to the following options:

• Select / Move: Allows you to move an element on the plan and set up rules.
• Square Selection: Allows you to select and modify several elements at once.
• Add a Desk: Installs a desk on the plan, each desk has a capacity of 1 person.
• Add a Zone: Installs a zone on the plan, which can have a modular capacity.
• Add a Meeting Room: Installs a meeting room, if the option is activated on your space.
• Add a Polygon: Installs a zone or a meeting room that does not have a rectangular shape.

3. Managing desks

A. Desk Profile

You can also perform three actions with a selected desk: duplicate, deactivate, and delete.

• By clicking on the duplicate icon , you will duplicate the selected elements.

• By clicking on the Padlock icon, you will deactivate or activate the selected elements. When it appears open (), clicking on it will deactivate the element and make it unavailable for booking. If it appears closed (), clicking on it will activate the element and make it available for booking.

• By clicking on the trash icon , you can delete the selected elements.

• You can also modify the radius of the desks (i.e., their sizes).

By selecting multiple desks, you will have alignment options available. The first aligns objects to the left, the second centers objects vertically, the third aligns objects to the right, the fourth aligns objects to the top, the fifth centers objects horizontally, and the sixth aligns objects to the bottom.

You can also modify the size of a desk via the Desk Radius. Note that all desks on a floor must have the same radius, so modifying the size of one desk will modify all desks.

B. Space Assignments

An assignment allows restricting access to a booking space.

There are 4 types of assignments in Semana: Simple, Recurrent, Block, and Release.

• Simple: Assigns a collaborator and/or a community to a desk. Only the populations assigned to these spaces will be able to access them. This assignment can be contained within a period (with a start and end date). It is also possible to set up a last-minute policy, i.e., the number of days the resource will be automatically released if it is not already booked.
• Recurrent: Works like the simple assignment but allows setting different rules based on the days of the week.
• Block: Makes a desk unavailable for a given period.
• Release: Deactivates all assignments on a desk during a period.

C. Desk Characteristics

Finally, desks can have characteristics. This is a field that you can fill in containing the different information about your desk (PMR access, dual screen, etc.). Once your characteristics are filled in, your collaborators and you can filter your desks from the Plan menu.

4. Managing zones

In addition to desks, collaborators can book zones.

This is a space that allows the collaborator to notify their presence without considering their positioning. To place a zone on your plan, click on the last icon in the left column. Once the zone is positioned, you can modify its size by selecting one of its sides to enlarge or shrink it.

In addition to the actions and assignments possible on a desk, you have other customization possibilities for your zones. Zones can also have characteristics.

• The default name of a zone is "zone". However, you can rename it.
• You can also change the color of the zone.
• As with floors, you can modify the booking capacity of your zones, i.e., the number of collaborators who can book there simultaneously.
• All the rules available for desks are also available for zones.

5. Meeting rooms

If you have chosen to sync your Microsoft/Google resources with your Semana, you can place your meeting rooms on your plans, so your collaborators can book them directly in Semana.

For more information on setting up meeting rooms, click here.

The positioning of meeting rooms works like that of zones. Once the meeting room is placed, you just need to sync it to your resource.

Regarding the management of meeting rooms (name, capacity, etc.), you can manage them from the Meeting Rooms tab in your Admin menu.

6. Polygons

By default, zones and meeting rooms are rectangles. However, to better match your plans, you can place polygons on your plans.

To place them, simply position your different angles on the plan and, once your angles are placed, press Esc to draw the polygon.

You will then need to choose whether this polygon will be a zone or a meeting room. Once the resource is chosen, it will function like a rectangular resource. To optimize the visibility of these spaces, you can modify the position of the display of zone and room information (name and capacity).