Meeting Room Management

In addition to your office reservations, you can also book your meeting rooms directly from Semana.

1. Meeting Room Setup.

A. Setting up with Google.

To set up meeting rooms in synchronization with Google Calendar, you need to configure your Google Service Account by following this procedure:

Google Set Up

B. Setting up with Microsoft.

To set up meeting rooms synchronized with Outlook, you need to configure your Microsoft Service Account as follows:

Microsoft Set Up

C. Installation in Semana

Once your Semana space and resources are synchronized, you can import your meeting rooms into Semana by going to Admin > Meeting Room and clicking on Import.

You'll then need to place your meeting rooms on your floor plans. To set up a meeting room, go to Admin > Floors > Edit Floor Plan.

For more information on placing your meeting rooms on your floor plans, click here.

2. Managing meeting rooms.

A. Creating and editing rooms.

From the Meeting Room tab in your Admin menu, you can add a meeting room to your Semana space. To do this, click on Add.

You will need to fill in the following information:

• Room name.
• Room email (corresponding to your resource email in your work environment).
• Capacity.
• Status (activated or deactivated, i.e. is the room available in Semana).

In addition to this information, you can enter features, services and photos.

Once your room has been created or imported into Semana, you can modify the information by clicking on Edit. Please note that information modified directly in Semana will be overwritten if you click on Import again.

Finally, you can delete a meeting room in Semana by clicking on Delete. Deleting a room will not remove it from your Google or Microsoft environment.

B. Room features.

As mentioned above, meeting rooms can have features. This is a field you can fill in with various information about your meeting room (PMR access, double screen, etc.). Once you've entered your characteristics, you and your colleagues can filter your meeting rooms from the Room Finder Wizard tab.