Policies allow you to reflect your flex-office policies directly in Semana. To do this, simply go to Admin > Policies to set them up if you're an administrator, or Policies if you manage collaborators in Semana.
1. How policies work.
When you get to the Policies tab, you can see how many collaborators and communities have no policies.
Administrators can create policies for all employees in the Semana space, but managers can only set up policies for the employees they manage.
Once policies have been set up, they will take effect on calendars the following day. However, you can shorten this delay by clicking on Start synchronisation. The policies will then be applied within the hour.
Note that this synchronisation button also speeds up the application of standard weeks.
2. Setting up policies.
To create a policy, simply click on Create new policy.
Once on the creation window, simply enter the title of your policy and the two elements that may make it up: quotas and fixed days.
For quotas, simply click on Add and choose the maximum number of days you wish to be in the office or teleworking during a period. There are four periods in Semana:
For fixed days, simply indicate in the corresponding spaces the fixed office and teleworking days to be worked by the employee.
However, even if the day has a fixed status, the employee can change his or her status for the day in question.
Once the policy has been created, all that remains is to assign collaborators and communities to this policy. Multiple collaborators can be assigned to a single policy.
To delete the policy, simply click on the trash can icon.
On your collaborators' calendars, fixed days resulting from policies will be displayed as follows : On the other hand, fixed days from standard weeks will be displayed as follows:
Your employees can request additional face-to-face or teleworking days from their managers and administrators.
When an employee has used the maximum of a status indicated in their policy, they can send a request directly to Semana to obtain additional days. If, for example, an employee is limited to two teleworking days per week, they can request a third day.
A small icon will indicate that your status is pending approval, and you will be notified by e-mail when your manager has approved or declined your request.
A manager or administrator can approve or deny approvals directly from their home page.